INSTRUCTIONAL TECHNOLOGY and MEDIA SERVICES
EQUIPMENT USAGE POLICIES FOR THE NJIT COMMUNITY

Revised October 2008

HOURS OF OPERATION

From September through May, ITMS Offices are open Monday - Friday from 8:30 AM-
9:30 PM, and Saturdays from 8:30 AM till 2 PM, when classes are in session. When classes are not in session, our office hours are Monday-Friday from 8:30 AM-4:30 PM

During summer hours, ITMS Offices are open Monday - Thursday from 8:30 AM-9:30 PM when classes are in session. .When classes are not in session, our office hours are Monday-Thursday from 8:30 AM-5:00 PM

GENERAL POLICIES

Requesting Equipment

ITMS requires a minimum of 48 hours notice for regular equipment delivery requests, and 24 hours for sign-out requests. Special Event requests (i.e. Departmental Meetings, Conferences, Symposiums, PA systems, Video Recordings etc) require a minimum of 1 weeks notice.

All regular requests should be submitted by using our on-line request system at
http://itms-request.njit.edu. If a request can not be entered on-line, please send an e-mail to itms@njit.edu.

Requests for equipment deliveries must be by a NJIT Faculty or Staff member. We do not accept delivery requests directly from students. Students may request sign-out equipment from ITMS, and pick it up from GITC 0300 with a valid student ID. Certain items will require an e-mail or memo on NJIT letterhead from a faculty or staff member in order to have access to the equipment.

All requests will be filled on a first come first serve basis. Due to inventory limitations, we recommend you schedule equipment needs as early as possible.

Same day equipment requests are accommodated by users signing out the needed equipment from our offices at GITC 0300. Please note that during peak times, certain items may not be available for sign-out.

All equipment becomes the responsibility of the requestor for the duration of the period requested. If the equipment is lost or damaged, ITMS will chargeback the cost of repair or replacement to the requestor's department.

Classroom Deliveries

Equipment deliveries for regularly scheduled classes are provided from 8:30 am until 8:00 PM, and equipment pickups until 9:30 PM weekdays. Saturday delivery hours for regularly scheduled classes are 8:30 AM until 2:00 PM. (Regularly scheduled classes are defined as any class which is listed on the NJIT Registrar’s course schedule for Fall, Spring or Summer Sessions.) Equipment can be signed out of the ITMS office after 8:30 AM and must be returned no later than 9:30 PM weekdays, and 4:00 PM Saturdays.

Requests for equipment deliveries earlier then 8:30 will be considered a special event and subject to a minimum labor charge of $35

Equipment delivered to labs and conference rooms must be available for pickup at the designated pickup time. If ITMS cannot access these rooms, we cannot deliver equipment to them, and the equipment will have to be picked up from our offices at GITC 0300.

Equipment typically will not be delivered overnight to any location. If you have a special need, which requires this, please contact us at itms@njit.edu . Equipment delivered under these circumstances becomes the responsibility of the requesting department. Replacement or repair will be charged to that department.

Some deliveries may be subject to cancellation if the building’s elevators are not operational

No equipment may be kept by a requester past its originally scheduled time without special permission. In many cases another user needs it immediately after your scheduled use.

All equipment which is delivered by Instructional Technology and Media Services becomes the responsibility of the requestor for the duration of the period requested. If the equipment is lost or damaged, Instructional Technology and Media Services will charge back the cost of repair or replacement to the requestor's department.

Restricted Locations

Smartcarts

Smartcarts are only available for delivery in Cullimore Hall Rooms 110, 111, LH1, LH2, LH3, and Kupfrian Hall (except the Learning Center). ALL other classrooms with projectors installed, including the additional learning spaces in Cullimore, will require a notebook computer to be used.

The following locations are

not

available for general classroom deliveries and any request for a delivery to these locations will be considered a special event.

Colton*
Campbell*
Campus Center
Departmental offices
Dormitories
Eberhardt
EDC I, II, and III
Fleisher Athletic Center
Parking Deck Complex
Specht
Student organization offices
Weston*
York
Off campus locations

* ITMS has assigned equipment to the School of Architecture Library for use in these buildings. Please contact for further details (973-596-3083)

Departmental Requests

All departmental requests are considered Special Events. However, equipment deliveries for administrative and departmental meetings,for equipment in locations we typically deliver to, will be provided at no charge during regular hours when classes are in session if ITMS receives 1 weeks notice.Due to inventory and staff limitations, these requests will be delivered before or after our regularly scheduled classroom deliveries are completed. When classes are not in session, there will be a labor charge for these types of deliveries. ITMS must have access to conference rooms at the time of the attempted delivery.If a delivery is attempted and access is not available, the equipment will be returned to the ITMS storeroom.

Special Events

Special Events will be subject to a minimum labor charge of $35 for any requests requiring equipment delivery or setup.

Equipment deliveries for Special Lectures, Conferences, Symposiums, and other such events may be subject to a minimum labor charge depending on the availability of resources.

Equipment, which is in our regular inventory, will be provided at no charge for NJIT related functions. If a request is received and the equipment is not available, we can rent it for you and charge the costs back your department or organization.

Outside groups wishing to use ITMS will be charged for equipment and labor costs on a daily basis. Please e-mail itms@njit.edufor details.

Sign-out equipment

No equipment may be kept by a requester past its originally scheduled time without special permission. In many cases another user needs it immediately.

All equipment which is signed out becomes the responsibility of the requestor for the duration of the period requested. If the equipment is lost or damaged ITMS will chargeback the cost of repair or replacement to the requestor's department. Repeated failures to return equipment at the scheduled time will result in the revocation of borrowing privileges.